Fast Implementation

SAP Business One is easy to use. Featuring intuitive navigation, a familiar Microsoft Windows environment, and multiple customization tools. It's also easy to deploy and maintain. With fast implementation, high performance and scalability, robust security, and the ability to evolve into more sophisticated solutions.

Using open standards, SAP Business One easily integrates with other systems. Its "Drag&Relate" feature allows users to drag information from disparate data stores and link them on the desktop. This close integration opens up new dimensions to other business management systems. It also shortens the learning curve, since users don't have to study new tools to handle analysis and marketing tasks.

Most important, SAP Business One is powerful. Its sophisticated analysis tools give management full control of company information and activities.

Business Benefits

SAP Business One is the ultimate management program for your company. By allowing employees, customers, and business partners to collaborate with management, this powerful software ensures company growth and a better bottom line. Business benefits include:

• Enhanced productivity -- The easy-to-understand user interface makes it possible to work quickly and efficiently. Faster and better business decisions -- To make the best decisions, managers can quickly and effectively get strategic information from every aspect of the enterprise.
• Robust scalability -- Flexible, open technology makes it possible to change and adapt as your business grows.
• Global reach -- Business transactions can be conducted and reported in multiple currencies.
• Cost control -- Maximum cost control is ensured by increasing employee productivity, enhancing communication with suppliers, and improving efficiency of all operations.
• Increased revenue -- Fast and easy access to real-time information anywhere in the system helps identify new sales opportunities, bring new products to market quickly, and provide business-building levels of customer support and service.
• Sales opportunity management -- The solution gives companies the essential tools to manage their sales opportunities, including full connectivity to gross profit and inventory information.

Key Capabilities

SAP Business One allows managers and employees to process information more effectively -- so they can make sound business decisions. This solution covers all the core operations necessary to run successful businesses, including:

Administration -- Provides tools that enable you to customize and backup data, define currency exchange rates, configure permissions and alerts, and access information from non-SAP software

• System setup gives you an easy, step-by-step list that shows you how to set up all company data and preferences in a few quick steps.
• Definition tools allow you to define and identify your users, currencies, payment terms, salespeople, banks, commissions, and much more.
• Permissions keep your business information secure with comprehensive user validation that makes sure only the right people have access to your data.
• Rate tables allow you to enter your foreign currency rates and indexes or auto download rates from the Web, which can then be used in reports and data entry.
• Utilities enable you to back up your data, make corrections, and run automatic, predefined processes.
• Imports/exports allow you to move data to and from MS-Excel or other accounting software.
• Restorations give you all the maintenance tools to allow you to restore your data, if needed.
• Alert management allows you to define and customize the alerts you want to receive. Each alert can be sent by fax, SMS, e-mail, or internal mail.
• Mail, fax, and SMS center lets you send documents or reports by mail, fax, and SMS. Messages can be sent to internal users, customers, or suppliers.

Financial Accounting -- Handles all your financial transactions including general ledger, account setup and maintenance, journal entries, foreign currency adjustments, and budgets

• Chart of accounts allows you to define all your company's accounts and their hierarchical relationships.
• Journal entries allow you to enter or find your manual journal entries. Each transaction can be automatically allocated to a project or a profit center.
• Transaction templates save time and prevent mistakes when entering manual journal entries.
• Recurrent journal transactions let you create your own set of recurrent transactions, including automatic frequency reminders.
• Exchange rate differences adjust your foreign currency accounts to the changes in your local currency.
• Trial balance report displays your accounts' balances and transactions. You can view all your financial reports in any desired currency, and in each detailing level.
• Profit and Loss report displays your incomes and expenses in the conventional way used by accountants.
• Balance sheet displays your assets and liabilities in the conventional way used by accountants.
• Comparative reports allow all your reports to be displayed in a comparative view between months, quarters, years, or any other period.
• Budget helps you define and track your budget in any currency and view a summarizing budget report, which compares the actual versus the planned figures.
• Financial reports designer gives you the power to create unlimited financial reporting templates.

Sales and Distribution -- Helps you create price quotes, enter customer orders, setup deliveries, update stock balances, and manage all invoices and accounts receivables

• Quotation features allow you to automatically issue a price quote to your customers, measure your gross profit for this quotation, update your stock levels, and report the customer's current balance.
• Order entry tools allow you to enter your customers' orders, automatically reserve the item ordered, and notify your warehouse of the delivery date.
• Delivery notes enable you to order merchandise related to a quotation and update your stock balances.
• Returns record stock entry returned from your clients.
• Invoicing automatically creates the invoice and records the stock transaction and the journal transaction while issuing an automatic receipt in case customers are paying any part of their bill instantly.
• Credit notes credit your clients if they return goods or for any other reason.
• Reserve invoicing lets you issue an invoice without changing the stock balances.
• Auto summary wizard summarizes into one invoice all former accounts receivable documents related to all your customers.
• Drafts give you the ability to print, edit and manage documents that were saved as drafts.

Purchasing -- Manages and maintains vendor contracts and transactions including issuing purchase orders, updating in-stock numbers, calculating value of imported items, handling returns and credits, and processing payments

• Purchase order allows you to issue a purchase order to your vendors for materials or services. The order will update the available amount for the items ordered, and notify the warehouse manager of the expected delivery date.
• Purchase delivery note updates the actual in-stock amount without affecting the vendor's account balance.
• Purchase return records goods returned to your supplier.
• Purchase invoice records your suppliers' invoices and simultaneously records a stock entry.
• Purchase credit note credits your supplier upon return of goods or for any other reason, when such credit is required.
• Import calculates the landed value of imported goods. It helps allocate different types of costs and expenses such as shipping, insurance, and customs.

Business Partners -- Controls all the information on your customers, resellers, and vendors including profiles, contact summary, account balances, and sales pipeline analysis

• Cards management records all information about your client or vendor including addresses, contact records, account balances, and much more.
• Contacts records a telephone call, a meeting, or any kind of activity with your client or vendor.
• Opening balances manages your customers' and vendors' opening balances.
• Contacts summary displays your open customer contact records.
• Sales opportunity records any sales opportunity from first call to successful closure.
• Opportunity analysis reports on your opportunities in three main dimensions: opportunities by customer, opportunities per item, and opportunities per agent.
• Sales pipe graph displays a dynamic sales funnel that shows all sales stages from lead to order. By clicking on each stage you can view a detailed report of that stage.

Bank Transactions -- Takes care of all your financial processing such as cash receipts, check writing, deposits, advance payments, credit card payments, and bank reconciliation

• Receipt records any payment term given to you by a customer such as checks, credit cards, cash or bank transfers.
• Payment to supplier issues a payment to your suppliers, allocates payments to open purchase invoices, and automatically prints the check.
• Deposits enables you to deposit cash, credit cards or checks to the bank.
• Deferred checks automatically displays the deferred checks that should be deposited that day.
• Checks for payment issues checks for your vendors, employees, or other creditors. It can write and print a check, and update the creditor balance accordingly.
• Reconciliation gives you fully automatic bank reconciliation. You can reconcile debit versus credit transactions or reconcile your data with your bank's records.

Warehouse Management -- Handles inventory levels, item management, price lists, special price agreements, transfers between warehouses, and stock transactions

• Item management manages all your item information such as name and code, barcode, trademark, measures, prices, and even the item's picture.
• Item query gives you a quick view of your items' details.
• Price lists lets you define as many price lists as you need and associate them with each of your customers or vendors.
• Special prices records prices for unique customers or from unique vendors. You can also set "quantity sensitive" prices, which will be changed according to quantities purchased.
• General receipt/release from stock allows you to record a stock entry or release, which was not connected directly to an AP/AR document.
• Transfer between warehouses enables you to record all transfers between your warehouses.
• Stock transactions maintains opening balances for your stock items and updates your stocktaking data.

Final Assembly -- Delivers product production tools that define multilevel bill-of-materials and create work orders while it enables you to verify and report on product and material availability

• Product tree (bill-of-material) definition enables you to define a multi-level bill-of-materials, including the main product and all the raw materials that are used in its production process, with their quantities and respective warehouses.
• Work order lets you record production orders and then convert them into work orders, up to the final stage of finished goods. You will be able to instantly run a quantity check for sufficient existing stock levels.
• Open work order summarizes all the current work in process at present and connects you to all work orders.
• Production recommendations enables you, at any stage of the work process, to check the availability of all products or materials needed to complete the production.
• Product trees report gives you a view of all bills of materials in any desired level.

Controlling -- Enables you to define profit centers and overhead absorption factors as well as generate profit and loss reports for each center

• Profit centers enables you to define the various profit centers and departments of your business. In the chart of accounts you will be able to directly associate suitable income or cost accounts to a predefined profit center.
• Overhead absorption factors gives you the ability to define the different allocation factors that characterize your business activity. This includes the area of the business, employee division, or income ratio.
• Profit centers and overhead factors table displays all profit centers and the absorption factors in a table form, making it easy to view and adjust the figures. It also lets you create more new centers and factors.
• Profit centers report displays a managerial profit and loss report for each profit center based on all of its revenues and expenses, direct and indirect, according to predefined absorption factors. You can choose a display of yearly or monthly formats, and compare it with last year's figures.

Reporting -- Creates powerful reports for nearly every aspect of your enterprise including, customer and supplier debt, sales, cash flow, customer-contact summaries, bookkeeping, warehouse stock, financial statements, pricing, customer activity, and more

• To do lists allow managers to quickly receive updates of all their business irregularities, such as unpaid invoices, open price quotes or orders, missing items, and more. A hot-link to MS-Word allows you to create, in a single click, a set of letters to each obliged customer.
• Customers/suppliers debts aging lets you view all your customers' and suppliers' debts, sorted and divided by their age. By clicking on a customer line, you can view a detailed report for the customer. Hot-link to MS-Word also allows you to create, in a single click, a full status report of all customer debts.
• Sales analysis allows you to analyze your sales in three main dimensions: sales by customer, sales per item, and sales per agent. You can also create any cross sectioning between these dimensions in order to get a better view. This report will automatically create charts to display the data graphically as well as drill down to a highly detailed level.

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